Privacy policy

This page explains which personal data the Shoyukan Aikikai France association collects through the aikidojeanpierre.com website and for managing its members, what they are used for, how long they are kept and what your rights are. Last updated: 13 November 2026.

Data controller

Shoyukan Aikikai France association, 183 avenue de Rimiez, 06100 Nice, France. Data protection officer (DPO): shoyukan@gmail.com.

Contact form

When you write to us through the contact form, we record your name, your email address, the subject and text of your message, as well as the IP address and type of browser used, which help us detect abusive submissions. Before sending, your browser performs a short anti-bot calculation (ALTCHA), served by this website itself, with no cookie and no third-party service. This information is used solely to reply to you: it is neither sold nor passed on to third parties. It is kept for as long as needed to handle your request and follow it up [To be completed: retention period].

Members

To manage registrations, membership fees and licences, the association keeps a file of its members: identity, date of birth, contact details (address, telephone numbers, email address), identity photograph, group, grade, registrations and payments. This processing is based on your membership and on the association’s accounting obligations.

These data can be accessed only by the association’s officers, through personal password-protected accounts. The information required for the licence is passed on to the federation [To be checked: U.N.C.U.], and emails sent to members go through the email delivery provider Mailjet. The data are kept for the duration of membership, then [To be completed: retention period after membership ends].

Cookies and local storage

The website sets no audience measurement or advertising cookies. It uses only what it needs in order to work:

  • a security cookie, set by the login page of the management area, which protects the submission of that form against fraudulent requests;
  • a session cookie (“clubdjp_session”), reserved for officers who log in to the management area, valid for thirty days at most;
  • your choice of display theme (light or dark), kept in your browser and never transmitted.

Since these elements are strictly necessary, they do not require your consent.

Content from other services

  • Google Maps: the dojo pages show a map provided by Google. When the map is displayed, Google receives your IP address and may set its own cookies, in accordance with its privacy policy.
  • YouTube and Facebook videos: the player is loaded only when you start a video, and YouTube’s player is loaded in “privacy-enhanced” mode. Before that, the preview image of a YouTube video is loaded from YouTube’s servers, which receive your IP address.
  • Facebook and Instagram: news from the club’s Facebook page is copied onto the website, and reading it establishes no connection with Facebook. The Facebook and Instagram buttons are simple links.

Hosting

The website and its data are hosted by myASP.NET (www.myasp.net), a service of BusinessICS Intl Limited, based in the United States, on servers located in the Netherlands, in the European Union.

Your rights

Under the General Data Protection Regulation (GDPR) and the French Data Protection Act (“Informatique et libertés”), you may access your data, have them corrected or erased, request restriction of their processing, object to their processing and request their portability. Write to the data protection officer (shoyukan@gmail.com) or to the registered office address: you will receive a reply within one month.

If you consider that your rights are not being respected, you may lodge a complaint with the CNIL, the French data protection authority (www.cnil.fr).